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Organiser's checklist

for QOADs/ MapRun events

Last edited: Sat 6 Apr 2019

An aide memoire for these event nights, which are low-key street-based races run from public or pub car parks, with the entire event run from smart phones!

Our last series was the Spring mini series

Entries are open 5-7pm. Courses close at 8pm.

  • Try to be at the assembly area 15 mins ahead of course opening time. Some form of illumination would be useful. Umbrella at the ready!
  • Operate from car/van with registration slips, float (£40), maps, course codes, CD’s, smart phones (4 for hire), headlamps (4 for hire), and any previously supplied registration slips.
  • On arrival, competitors should complete (or hand in) registration slips, unless supplied previously on-line. Ensuring they have mobile phone numbers of their smart phones and next-of-kin. Boards are useful to support form being completed.
  • Collect fee. £5 for seniors, £2 for juniors (must be accompanied, unless student). Hire charges £1.
  • Explain option of Long or Short course. Time allowed 50 min before penalties. Values of controls vary.
  • Check smart phone (iOS or Android) and carrier (on arm)
  • Check head lamp.

- MapRun app loaded

- Correct course loaded (MR UK-MR Quantock Orienteers-Spring series-Long/short course)

- supply appropriate code (4 digit) for course selected.

- GPS enabled and ‘ready to start’

-correct ‘timed out’ setting – preferably ‘never’

  • Supply map and CDs (if required). Emergency phone number shown on map. Return by 8pm
  • Check ‘Start’ registers and time counting down from 50min
  • At end of run, check ‘Finish’ registers.
  • Upload results and report to organiser (may be in pub!)


Roger and Judy Craddock

20th February 2019

Archived under: Event resources