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Blackborough South

QOFL6

Sun 13 May, 2018

Near: Cullompton
Level of event: Local

Type of event: Race

A beautiful late spring day at Forest Glade Holiday Park. There were plenty of excellent orienteers from neighbouring clubs in attendance to provide an exciting and competitive end to our league season.

Results

Results and Splits
Routegadget

The destiny of most of our colour-coded leagues went down to the wire! There will now be a tense wait to see the final league tables

Cleared area, Downslands Plantation

Cleared area, Downslands Plantation
Credit: David Smith

Spencer M

Spencer M

Planner's comments

Planning for this event started in October last year with an initial visit to the area – discovering that that large areas were badly affected by brambles and everything to the East of the road was head-high bracken. Head scratching ensued and versions 1 to 3 of the courses drawn up. My wife, Angela, was the controller and her input, although not always welcome, was invaluable throughout.

By January we were discovering that, while the bracken had subsided, permission had not been granted for two areas that we were using and I had built up a long list of map changes to be done. I hand cranked the changes and moved on to versions 4 and 5. By March the control team had soundly critiqued my courses and I moved on to version 6.



Blackboro S Steep

Blackboro S Steep
Credit: RogerCornfoot1776027

The area is challenging to plan as it is quite small, divided by a road and so much of it is unusable. The network of paths mean that finding ways of getting meaningful route choice and high TD for the senior courses was far from trivial.

My thanks go out to Bill Vigar who took over the mapping in March and helped ensure that we had the correct GPS coordinates for the trickier features. April saw version 7 and a host of minor tweaks, including a new start.

Recognising that I ended up with two sets of controls that bordered on being too close together, I apologise to those competitors who feel this detracted from their experience. I emerge from all the feedback I received a wiser planner and hope that the course was as bramble free and appropriately challenging as you had hoped.

My final thanks go to the helpers who made the day of the event a smooth running and positive affair.

- Spencer Modica


Angela M

Angela M

Controller's comments

The actual day itself went flawlessly bar a few moans, but the build-up was a relentless amount of checking which was exhausting. I had difficulties managing the planner (and his ever changing courses) and the map needed a lot of work which lead to multiply visits to check the suitability and location of control sites, yet I’d do it all again and this is why.

Getting permission to use the campsite as an assembly point and parking was on my priority of concerns and Bob L sorted. We were less successful getting access to all the land used on previous events, so sadly the planners initial designs were binned. The planner had to get his head around smaller format planning which was a challenge.

entrance to Forest Glade Campsite

entrance to Forest Glade Campsite
Credit: RogerCornfoot1776281

The road/lane appeared quiet but the planner reported he was nearly knocked down by a car so this increased the urgency for a manned road crossing (until course closure) with controls on either side. Jeff P agreed to allow one crossing point and we managed to get an army of helpers on the day. The timed-out crossing was a good idea but the 2 minute allowance was too high.

Rosie W advised me on controller issues and showed me how to evaluate the courses - she encouraged me to go on purple pen and think about route choices, bingo controls, dog-legs and most importantly to think about the ages of runners, their physical ability and the terrain.

Bill V had a huge amount of input as well and doubled checked all the features, suggested better (GPS referenced), made extensive changes to the map (printed all the courses for the event) and manned the ‘start’ on the day.

- Angela Modica


Jeff P

Jeff P
Credit: Wendy Carlyle

Organiser's comments

A holiday park- what a nice place to end the season at! The trim grounds with its excellent amenities and mains electricity always makes for a comfortable event base. Thanks again to Norman Wellard, Andrea, Sarah and the team at the park.

It was this knowledge together with the regular reports from the site from controller Angela Modica that meant I was in the rare position of not feeling compelled to make a site visit before the event! Angela also put up signs and provided me with useful prompts- thanks Angela.

Thanks also to all the helpers today for making the event run smoothly. Many of you had to change jobs or shifts at very little notice and did so efficiently and without complaint.

I hope you enjoyed your pasties- I know I did.

- Jeff Pakes

Credits

Teams 2 and 3 put this event on.

Job Helpers
PlannerSpencer Modica (Devon OC)
ControllerAngela Modica
ConsultancyRosie Wych
Organiser & resultsJeff Pakes
MapBill Vigar
PermissionsBob Lloyd
Routegadget*Brian Pearson
Equipment Roger & Judy Craddock
Car parking Steve Williams, John Trayler,
Martin Lewis
Registration Judy Craddock
Sarah & Eleanor Hasler, Karen Lewis, Erin Toomer
ComputersRoger Craddock, Andy Rimes
Richard Sansbury, Chris Philip, Robert Green, Sam Shirvington
StartBill Vigar
Mike & Matilda Andersen, Chris Green
Road crossingDave Livesey (Devon OC), Graham Hartley, Mike Crockett, Stephen Lysaczenko & Martin Lewis
Finish & First AidJohn Fisher, David Harrison
Control collection/ safety search team Spencer Modica, Angela Modica,
Pete Shirvington, Tess Stone
Karen, Issy, Oliver & Annabelle Lewis,
Peter, Jenny & Ben West

Team 2 were involved because their earlier event QOFL2 was cancelled and because we are struggling to fill roles.

* our 100th event on Routegadget- thanks to Brian Pearson for reaching this milestone


Needing an ice cream! Matt C on Lydeard Hill this season

Needing an ice cream! Matt C on Lydeard Hill this season
Credit: Jim Pearson

Runners' comments

If you too have anything to say about the event, please send it to the website@quantockorienteers.co.uk

Thank everyone for making the event happen. Always great to finish a race and be able to sit in the sun eating an ice cream!

- Matt Carter


Pre Event Info

Forest League Series Info

A local event open to all, beginner or experienced orienteer, young or old and there are colour-coded courses suitable for all.

We organise six of these events a year and together they form the Forest League (QOFL). The series starts in the Autumn and continues at approximately one event per month until the spring.

Link to 2018-19 QOFL team lists - for members to check which QOFLs they will be helping at

Directions / Parking

Directions

The event is at Forest Glade Holiday Park, Broad Road EX15 2DT.

Orienteering signs will be placed to the SE of the Keeper's Cottage inn on the A373 Honiton Road and from Golden Lane Cross (which has a small brown sign for the park), NE of the holiday park.

From the West: turn left after Keepers Cottage, straight on along Broad Road to gates of park on the plateau. Along the way, frequent brown signs for a fishing attraction and to Sheldon indicate you are heading the right way. 

Beware: runners will be crossing Broad Road at a designated crossing point near the Forest Park.

Parking

Will be on a level grassy field 200m from assembly. Please follow the instructions of any parking marshalls.

£1 per car and £2 for camper van size or larger, with funds raised going to Devon Air Ambulance.

Course Information

Seven courses available and suitable for all ages and abilities:

Colour coded courses explained (with thanks to Berkshire OC)

CourseLengthClimb
Blue6.2 km85 m
Green4.3 km55 m
Short Green3.1 km30 m
Light Green3.6 km55 m
Orange2.9 km25 m
Yellow2.2 km5 m
White1.3 km5 m

The above course details are now final.

Start, Finish & Registration/ download

These are located no more than 150m or a few minutes' walk from registration. 

Registration is 150m away from the nearest edge of the parking field.

Road crossing

Vehicles can drive surprisingly fast on the road south of the caravan park.

Therefore there will be a manned and timed-out crossing across this road on both the Blue and Green courses which participants will pass through twice during their course, once in each direction. 

Please heed any instructions given by the marshall. There will be two controls either side of the road. The time you take between these controls will be eliminated from your race time, up to a maximum of two minutes. The manned crossing will closes at 14:30 (course closure time).

All other sections of this road are out of bounds.

Other hazards

Please be respectful towards the other users of the park and surrounding woods. Other groups include dog walkers, campers and horses and their riders. Please take care not to surprise any horses, especially when exiting the forest onto paths.

Entry Details

For insurance reasons (see Insurance note at foot of this page) you will only be allowed to run in this event if either:

  • you are a current member of a club registered with British Orienteering
  • you have attended no more than two orienteering events or activities as a non-member

Costs

Seniors - £8 (£5 for BOF/QO members)
Junior/student - £3 (£2 for BOF/QO members)
Family of Runners £16 (£10 for BOF/QO members)
Family Group - £6
Shadowed Junior - £4
Dibber Hire - £1

Registration form (v 2017.2) - pdf

Registration form (v 2017.2) - Word

Registration & Start Times

Registration from: 10:30 (helpers from 10:00)

Start times from: 11:00 to 13:00

Courses close: 14:30 (and not 15:00 as previously advertised). Please report to download by then.

Helpers: those on late shifts can start from 10:30 and should try to start as close to that time as possible to ensure the handover goes smoothly

Terrain Description

Wooded plateau with large cleared areas and steep sides containing contour detail, many point features and irregular shaped copses.

Dog restrictions

Dogs must be on a lead when within the holiday park

Map

Significant revisions April / May 2018 by Bill Vigar to reflect felling and thinning within certain blocks of forest. One partially felled area has individually mapped trees.

Facilities

Toilets

The campsite have kindly made available part of the camper's toilet blocks to us. Please pay notice to any signs on the day indicating which toilet(s) are available or not.

Food

The following helpers have pre-ordered hot pasties, which are being served by the Holiday Park at 12.30:

Helper?MeatVeggie
HelpersSpencer Modica
John Fisher
Chris Philip
Richard Sansbury
Jeff Pakes
Shirvington-McTighe family (4)
Green family (3)
Angela Modica
John Trayler
David Harrison
Waiting listMike Crockett
Bill Vigar (2)

As these are in lieu of your helpers' discount, no payment is necessary. Registration have a list of your names, so they know who's entitled to a discount and who's claiming a pastie instead!

Publicity resources

Flyer pdf (27 Apr)

Flyer Word (27 Apr)

Event team

Teams 2 and 3 are putting this event on.


Job / shift start times (approx)EarlyLate
Equipment
08.30 / 14.30
Roger & Judy CraddockRoger & Judy Craddock
Car parking
09.45 / 12.00

Steve Williams,
John Trayler
Martin Lewis
Meet & greet / help for newcomers
10.00 / 12.00
Judy Craddock
Tess Stone
Registration
09.30 / 12.00
Sarah & Eleanor Hasler (till 11.30)
Vikki Page: 11.30- TBC
Heather Green,
Lou McTighe, Jacob Shirvington all TBC
standby: Vikki Page
Computers
09.45 / 12.15

Pete & Sam Shirvington (TBC)
standby: Roger Craddock, Richard Sansbury both TBC
set up: Roger Craddock 09.30
Chris Philip & Robert Green
Start
10.00 / 12.00
Mike & Matilda Andersen
set up: Bill Vigar
Bill Vigar &
Chris Green
Road crossing
10.30 / 12.00 / 13.15
Graham Hartley,
then Mike Crockett
Stephen Lysaczenko
Finish
10.15 / 12.30

John Fisher
(set up)
David Harrison
(take down)
First Aid
10.15 / 12.30
John Fisher
David Harrison (with 'ambulance')
Richard Sansbury
Control collection/ safety search team
14.15
n/aRichard Sansbury, Roger Craddock,
Spencer Modica, Angela Modica,
Tess Stone (TBC),
Karen, Issy, Oliver & Annabelle Lewis,
West family

Team 2 are involved because their earlier event QOFL2 was cancelled and because we are struggling to fill roles.

Team members' availability

Awaiting response fromAdele Appleby, Annabel Davis, Adrian Edwards, Mannari-Lowry family, Mudd family, Alan Nesbit, Riley family, Ryles family, Scarborough family, Janet Scott
UnavailableBob Lloyd, John Abbott, Braine-Clarke family, Mike Crockett, Chris Cudmore, Roger Dickey, Elaine Green, Chris & Tom Hasler, Tony Hext, Matthew Knipe, the Marsons, Macpherson family, Maynard family, Tony Milroy, Judy Nesbit, Ian Purnell, Sarah Ridout, Steve & Julia Robertson, Jenny Tennant


Contacts / Officials

Planner: Spencer Modica, Devon OC

Controller: Angela Modica 01823 451647 buddyinfo@

Organiser: Jeff Pakes 01823 321900 volunteers@

email suffix: quantockorienteers.co.uk

Photo Gallery

cleared area, Downlands Plantation

cleared area, Downlands Plantation
Credit: David Smith

Important Event Information

Safety and Risk: A comprehensive risk assessment will have been carried out by the organiser, but participants take part at their own risk and are responsible for their own safety during the event.

Insurance: Please note that if you have participated in three orienteering events/activities and not joined an orienteering club that is a member of British Orienteering, then not only are you not covered by our public liability insurance but you risk invalidating the insurance for any specific event. Read more about joining QO here.

Privacy: when participating in our events/activities your name may appear in the results section of this website or in newspaper reports. Read our data protection page to see how we look after your personal data.

Photography: QO has an agreed policy on the taking of photographs at events, based on national guidance. This provides a sensible balance between the benefits and risks associated with the taking and use of images. If you are unsure about acceptable practice, please speak to the event organiser.

Safeguarding: QO is aware of it's responsibilities in safeguarding and child protection. To comply with The Child Safeguarding Practice Review and Relevant Agency (England) Regulations 2018, we now provide an email address for individuals to report concerns to the Lead Safeguarding Officer. This address is safeguarding@britishorienteering.org.uk.